We are looking for a part-time Program Coordinator (20 hours per week) to join the South Asia Studies and Southeast Asia Studies academic programs and National Resource Centers at the Henry M. Jackson School of International Studies at the University of Washington. See the job description below, and learn more and apply here.
Applicants seeking additional hours (10 hours per week) are also invited to apply for the Southeast Asia Center’s Temporary Program Coordinator position.
PROGRAM COORDINATOR
JSIS has an outstanding opportunity for a 50% FTE position Program Coordinator. The Program Coordinator provides support for the South Asia Studies (SAS) academic program and National Resource Center, and the Southeast Asia Studies (SEAS) academic program and National Resource Center of JSIS. This position is the primary point of contact for SAS/SEAS faculty and visitors. The Program Coordinator reports to the Associate Directors of SAS and SEAS.
RESPONSIBILITIES:
• Create and/or edit visually appealing electronic and print promotional material, publications, articles (brochures, newsletters, posters, online newsletters), and publicity for events, courses, and other program activities.
• Assist with promotion and publicity of events and activities, working independently to achieve SAS/SEAS goals.
• Assist in planning and arranging colloquia/lectures, outreach events, and other special events. This includes responsibility for all logistical/administrative aspects of events (room reservations, catering reservations, room set up/clean up, attendee travel arrangements, etc.).
• Coordinate and submit travel reimbursements and honoraria requests for invited visitors to JSIS Business Office.
• Participate in meetings and/or conferences as the SAS/SEAS representative.
• Maintain and update websites.
• Develop and maintain databases using Access or Excel.
• Supervise and train student assistants.
• Maintain email lists (faculty, graduate and undergraduate students, and community) and lists of faculty contact information.
• Provide support for program fellowship, faculty search committees, and other committees as needed.
• Develop and coordinate programs that achieve SAS/SEAS objectives (i.e. professional fellows’ program, postdoctoral fellows’ program, alumni network). Update yearly teaching plan information for faculty.
• Obtain quarterly course descriptions from program faculty; update quarterly course description booklets.
• Provide relevant degree, course, and certificate information to current and potential students. The Program Coordinator must remain current on degree and certificate requirements.
• Produce general correspondence, memos, reports, mail merges, and other materials as required; maintain files for each program.
• Assist and refer telephone and walk-in inquiries, as appropriate.
• Special projects or additional duties as required by the Associate Directors.
MINIMUM REQUIREMENTS:
• High school graduation or equivalent and two years of relevant work experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
• Excellent verbal and written communication skills
• Advanced working knowledge of Word, Outlook, Access, Excel, Adobe Acrobat, desktop publishing (InDesign, Photoshop), and website content management systems (e.gWordpress).
• Demonstrated ability to work independently and as part of a team
• Excellent organizational skills, ability to multi-task, and to independently prioritize work load
• Flexible schedule, to allow working occasional evenings and weekends to assist with SAS/SEAS events
DESIRED REQUIREMENTS:
• B.A. or M.A. in International Studies, Communications, Business, or other relevant field Familiarity with the regions of the world that SAS and SEAS represent, including countries such as India, Pakistan, Nepal, Sri Lanka, Bangladesh, Brunei, Cambodia, Indonesia, Laos, Burma, Thailand, Malaysia, East Timor, Singapore, Vietnam, Philippines.