Proposal Submission:

• Individual paper proposals, panel proposals, and roundtable proposals are welcome at the REECAS Northwest Conference. Individual proposal submissions will be grouped into panels with a common theme.
• Individual Paper Proposals: Individuals who are not part of a pre-formed panel should submit their proposal using the Call for Proposals Form. Upon acceptance, individual presenters and chairs will be required to register separately for the conference using a distinct Conference Registration Form, which will become live after the proposal acceptance announcement date.
• Panel Proposals: Panel chairs should gather their individual panelist information (name, email, affiliation, presentation title) and submit that on behalf of all panelists using the Call for Proposals Form. Upon acceptance, individual presenters and chairs will be required to register separately for the conference using a distinct Conference Registration Form, which will become live after the proposal acceptance announcement date.
• Roundtable Proposals: Roundtable chairs should gather their individual speakers’ information (name, email, affiliation, presentation title) and submit that on behalf of all roundtable participants using the Call for Proposals Form. Upon acceptance, individual presenters and chairs will be required to register separately for the conference using a distinct Conference Registration Form, which will become live after the proposal acceptance announcement date.

 

REECAS NW Conference panels will be one hour and forty-five minutes in length. A panel should consist of:

• Chair, allotted a total of five minutes for panel and presenter introductions;
• Three paper presenters, allotted 20 minutes each, or four paper presenters, allotted 15 minutes each;
• Discussant, allotted 10 minutes (in some cases the Chair and Discussant roles may be performed by the same person);
• Followed by 30 minutes for questions and group discussion.

 

As a general rule:

• Applicants’ paper proposals should be limited to 250 words and be submitted through the online Proposal Submission Form.
• For an average 20-minute presentation, paper presenters should prepare papers no longer than 8 pages, double-spaced; for an average 15-minute presentation, paper presenters should prepare papers no longer than 6 pages, double-spaced; for an average 12-minutes presentation, paper presenters should prepare papers no longer than 5 pages, double-spaced. Presentations requiring additional explanation of data or images should be shorter. Panelists who send works longer than what they will actually present pose an undue burden on their discussant.
• All presenters planning to show slides or other audio visual materials should bring their own laptop computers and appropriate dongles to connect to an HDMI cable. 
• In the interest of efficiency, the Chair and Discussant roles are usually combined at the REECAS Northwest conference. Panel Chairs are requested to please read their panel’s papers ahead of time and be prepared to comment on them and/or lead the Q and A period of their conference session.
• Panel Chairs should contact panelists in the days before the conference to coordinate.
• Upon receiving uploading instructions, panelists should upload their papers before the specified deadline in order to allow for time for panel chairs to read them (approximately two weeks before the conference).
• Chairs are urged to announce their plans to keep time at the outset of the panel in order to not discriminate between panelists and to ensure time for the question and answer period.
• Chairs should not allow any questions until after all presentations and the Chair’s responses are complete.

 

Panel Description:

• As per the ASEEES website: “Panels entail presentation of prepared papers (distributed in advance to a discussant) on a related topic or theme, followed by structured discussion of those papers. A complete panel must have: one chair; minimum of 3 to maximum of 4 papers; and at least one discussant, with a maximum of 2. While one role per participant is strongly preferred, the chair may serve also as a discussant or a paper presenter, if necessary.  However, a paper presenter cannot be a discussant for the same panel on which they are presenting. If the panel decides to include a fourth paper, the length of the session does not change and each paper presenter will therefore have less time to present.”

 

Roundtable Description:

• As per the ASEEES website: “Roundtables entail structured discussion of a topic/theme. Roundtables must have: a chair and minimum of 3 to maximum of 5 roundtable speakers. Serving as a roundtable speaker does not count as a “paper” presentation in the ASEEES Two Session/One-Paper Rule. While one role per participant is strongly preferred, the chair may serve also as a roundtable speaker if necessary; in such a situation, there must be at least 4 roundtable speakers.”

 

Book Discussion Roundtable: 

• As per the ASEEES website: “A book discussion roundtable should be a discussion of a recently published book of importance to the field. In the session title, please add “Book Discussion” followed by the title of the book and author. Please use the roundtable submission category to submit a book discussion roundtable proposal. The rules above for roundtables apply.”

 

The above guidelines are excerpted or adapted from the 2023 ASEEES General Rules for Convention Participants and the ASEEES Annual Convention Panel Best Practices webpages.