Guides

Student Funding System

Access the Student Funding System

Guide for Awarding Fellowships and Scholarships

To offer students fellowships and scholarships, JSIS faculty and staff should first enter awardees in the JSIS student funding system. This should be done prior to sending awardee offer letters.  The system will generate emails to the Business Office with the information necessary to administer the award.

Step 1: Check the budget

  • Are the funds available in the budget?
  • Is the budget set up to pay stipends, tuition and/or installments?
  • Is there a credit minimum to receive the award? (This can be a problem for students who are only enrolled part-time)
  • Students must be enrolled during the award period (this can be a problem for students studying/doing research abroad)

If you have questions on the budget, contact Dvorah Oppenheimer at dvorah@uw.edu

Step 2: Write the offer letter

Step 3: Enter the award and offer letter in the JSIS student funding system using the link available on this page

You will need:

  • Student’s full name and email address
  • Student’s NetID if they are a current UW student
  • Student’s department and status during award period (study abroad? full-time enrolled?)
  • Budget number
  • Award amount and distribution quarter
  • Award distribution method (stipend, tuition and/or installment)

Step 4: Send offer letter and await response

Students respond to award offers by signing in to the system through this link.  Students complete a form which provides the information needed to administer the award. Upon their response, an email notification is sent to the Program Contact, JSIS Business Office, and JSIS Fellowships Coordinator.

Guide for Awarding Small Awards

This guide refers to awards which are disbursed in one payment.  If you are unsure if the award is a ‘small award’ or ‘fellowship/scholarship,’ ask Dvorah Oppenheimer at dvorah@uw.edu.

Step 1: Check the budget (are the funds available?)

If this is a new budget or you haven’t used it for this purpose before, check the budget properties with Dvorah Oppenheimer at dvorah@uw.edu.

Step 2: Enter the award in the JSIS funding system

Use the link available on this page. The system will generate an email to the Business Office staff prompting them to administer the award. You will need:

  1. Student’s full name and email address
  2. Student’s NetID if they are a current UW student
  3. Student’s UW student number
  4. Budget number
  5. Award amount and distribution quarter

Step 3: Advise student to sign up for direct deposit

Use the ‘Student Personal Services’ tab of the MyUW page. The student cannot be paid unless they are signed up for direct deposit.

Tips on Non-Resident Tuition and Insurance

Awarding Varied Amounts

  1. Graduate students who receive a stipend of at least$500/month for each month in a given quarter qualify for a waiver of non-resident tuition (NRD waiver) for that quarter. This must be processed through the payroll system. The student will receive biweekly stipend payments on UW paydays.
  2. Graduate students who receive a stipend of at least$800/month for each month in a given quarter qualify for a waiver of non-resident tuition (NRD waiver) and also qualify for the Graduate Appointee Insurance Program (GAIP) if your program pays the benefit rate on the stipend. The 2017 rate is 27.6%, but rates change on July 1 of each year. This must be processed through the payroll system. The student will receive biweekly stipend payments on UW paydays.
  3. In order to receive the NRD waiver or the GAIP insurance, the stipend needs to be paid in equal, biweekly payments through the UW payroll system (as opposed to one full payment at the beginning of the quarter).