Jackson School On-boarding Manual

1.6 Roles and Responsibilities

The following list of department administrative roles and responsibilities is intended to help you quickly familiarize yourself with the Jackson School administrative staff.

This includes:

  • Office of Academic Services (OAS) – 1 st floor
  • Business Office – 4 th floor
  • Computing Services – 4 th floor
  • Finance Office – 4 th floor

Office of Academic Services

Director

Role

Oversees the Office of Academic Services

Responsibilities

  • Director of International Studies (General) B.A. Program
  • Coordination of academic programs and curriculum, including changes to degree programs and development of new courses
  • Undergraduate advising, primary curriculum contact for: International Studies (General)

Name

Wolf Latsch
latsch@uw.edu
THO 111


Assistant Director/ Lead Undergraduate Advisor

Role

Assists with Office of Academic Services management
Undergraduate advising

Responsibilities

  • Undergraduate advising, primary curriculum contact for the following B.A. programs: Asian Studies, Comparative Religion, Jewish Studies, Canadian Studies
  • Undergraduate student records and graduation issues
  • Study Abroad issues, including advising and credit evaluation
  • Liaison to UW Registrar, especially for DARS issues (degree auditing)

Name

Linda Iltis
iltis@uw.edu
THO 111


Undergraduate Advisor

Role

Undergraduate advising

Responsibilities

  • Undergraduate advising, primary curriculum contact for the following B.A. programs: European Studies, Latin American & Caribbean Studies (LACS)
  • Primary adviser and curriculum contact for undergraduate minor programs
  • Planning and coordinating JSIS Convocation (departmental graduation ceremony)

Name

Joni Marts
jmarts@uw.edu
THO 111


Graduate Advisor and Admissions Manager

Role

Graduate program admissions, graduate advising and curriculum (2- year MA programs and PhD)

Responsibilities

Academic planning and counseling for graduate students in all 2-year MA programs and PhD program

  • Graduate programs promotion and recruitment
  • Management of graduate admissions process
  • Graduate academic records and graduation issues
  • Liaison with APSIA (Association of Professional School in International Affairs)

Name

Sonja Garrett
sonja214@uw.edu
THO 116


Director of Fellowships

Role

FLAS Fellowships administration and advising

JSIS fellowships and scholarships process

Responsibilities

Administration and advising for the Foreign Language and Area Studies (FLAS) fellowships

Primary contact for JSIS fellowships/scholarships system and process

Name

Robyn Davis
rldavis@uw.edu
THO 126


Director of Career Services and Alumni Relations

Role

Manages the JSIS Career Services Office

Oversees JSIS alumni relations

Responsibilities

  • Career advising and programming on internationally-focused career exploration
  • Professional development and job search
  • Graduate school preparation
  • Alumni engagement and external relations

Name

John Charlton
jcharltn@uw.edu
THO 124


Program Coordinator

Role

Coordination of International Studies (General) Program and Task Force

Responsibilities

  • Administrative support for the International Studies (General) B.A. Program and the Center for Global Studies (CGS)
  • Coordination and planning of Task Force Program (undergraduate capstone projects)

Name

Lauren Dobrovolny
ldobro@uw.edu
THO 111


Program Coordinator

Role

Academic Services Office Manager

Responsibilities

  • Coordination of JSIS course offerings and time schedule
  • Management of OAS front office
  • Management of OAS work study students

Name

Hidaat Ephrem
hephrem@uw.edu
THO 111


Business Office

Director

Role

Oversees and approves all JSIS business.

Name

Reşat Kasaba
kasaba@uw.edu
THO 406


Manager

Role

Manages day to day operations of Business office for over 100 department employees.

Responsibilities

  • Office administrative operations, processes and staff
  • Department human resources for staff and faculty
  • Space planning and office assignments, and other matters concerning department operations
  • Thomson Hall building coordinator
  • Assists JSIS Director with special projects
  • Coordinates faculty, Chairs/Directors and allstaff meetings
  • Welcomes new employee questions regarding UW HR policies and procedures or other HRrelated matters, problems with office space or ergonomic issues, or to report a problem with the building or custodial services

Name

Toni Read
readme@uw.edu
THO 406


Coordinator

Role

Reception and office administration

Responsibilities

  • Manages Director’s calendar
  • Mail
  • Orders office supplies
  • Work space and keys
  • Copier/fax, telecommunications, department equipment (non-computer)
  • Storage

Name

Kevin Swantek
kswantek@uw.edu
THO 400


Director of Communications

Role

Department level communications

Responsibilities

  • Public and media relations and general marketing and communications. Coordinates content for department external facing communications such as website, JSIS newsletter, and social media.
  • Partners with programs and centers for promotion about newsworthy events, courses, students, alumni, and faculty.
  • Employee questions or concerns about UW and Jackson School messaging, branding and communications resources; website content; social media; event promotion; and other marketing-related materials

Name

Monique Thormann
thormm@uw.edu
THO 424


Payroll Specialist

Role

Payroll Administration

Responsibilities

  • Payroll information and administration
  • Hiring and separation processes and paperwork (for all employees and student employees)
  • Timekeeping administration

Name

Kaitlyn Li
xql@uw.edu
THO 408


Computing Services

Director

Role

Manages all department technology

Responsibilities

  • JSIS servers, workstations, laptops, printers, and conference room equipment.
  • Assists staff and faculty navigate the UW’s IT infrastructure (email, web, etc). Supervise database and JSIS web development.
  • Any and all computer or technology related issues or questions.

Name

Mark Haslam
haslam@uw.edu
THO 407


Web Designer

Role

Manages department website

Responsibilities

  • Overall department website administration
  • Website design and structure
  • Advises staff on best practices, formatting and content management for individual pages
  • Assists in web content administration as needed per program/center

Name

Jeremy Pritchard
jdpritch@uw.edu
THO 407


Database Manager

Role

Manages the gathering, storage and distribution of data for the Jackson School and the Title VI centers.

Responsibilities

  • Development of web-based forms for fellowship/scholarship applications (FLAS), faculty annual reports, and Business Office needs.
  • Regular maintenance, revision and improvements of the above web-based forms.
  • Gathering and extraction of data from the EDW for the Title VI centers for yearly IRIS reporting.
  • Works with the Title VI centers, the FLAS coordinator and the members of the Business Office as needed to improve the above.

Name

Donald Craig
rhomboid@uw.edu
THO 407


Finance Office

Administrator

Role

Business office financial operations and processes

Responsibilities

  • Oversees business office financial staff, and processes for account creations, permissions and approvals
  • Responsible of overseeing department compliance with university policies, and state and federal rules and regulations, and is department contact for University all financial matters including the University’s Central Offices

Name

Dvorah Oppenheimer
dvorah@uw.edu
THO 401


Fiscal Specialist

Role

Payables

Responsibilities

  • Processes payables for vendors, guests, faculty, students and staff including: honoraria, expenses (non-travel)
  • Process CTA (travel and lodging)
  • ProCard payments

Name

Jim Anderson
jamesa25@uw.edu
THO 405A


Grants Manager

Role

Grants Process Oversight and advising

Responsibilities

  • All questions related to grants (with the exception of Title VI funding – please refer those questions to Dvorah Oppenheimer)
  • Supports faculty through the end-to-end grant application and postaward process
  • Provides day-to-day administrative and budgetary management

Name

Sarah Guthu
guthu@uw.edu
THO 405B


Travel specialist

Responsibilities

  • Can direct you to information regarding business-related travel policies, government regulations for travel domestically and internationally, visiting and foreign guest visa requirements and reimbursements, etc. (Does not make travel arrangements.)

Name

Diane Scillo
dscillo@uw.edu
THO 405A