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How and when will FLAS awardees and alternates be notified?
Award announcements must be made by April 15th but are usually made in late March. Notification letters are sent to award recipients as soon as possible after the Fellowships Committees make their decisions.
How do I know what courses to list on my Academic Year application when the courses for next year have not been set? Will I be required to take the courses I list?
Since the course schedule for next academic year has not been set, refer to this year's time schedules to get an idea of what courses will be offered next year. The courses you list in your application are meant to demonstrate your interests and to ensure you understand the requirements. You will not be required to take the courses you propose in your application.
What materials do I need to apply for a FLAS award?
1) A written proposal, in essay format, of approximately two single-spaced pages detailing your academic plan and how the FLAS fits in with your education and/or career plans
2) Official or unofficial transcripts from all colleges or universities attended (in electronic format; no hard copies accepted)
3) Relevant test scores (GRE, LSAT, GMAT or other, as relevant to your student status). PhD candidates who weren't required to submit test scores for their programs are exempt and should note that on their application. Undergraduates do not need to report any test scores and should enter 'exempt' on their applications.
4) 3 letters of recommendation; 2 general and 1 language. Note that each recommendation submitted will be attached to each application submitted. Recommendations can be added if you feel it will strengthen your application, including additional language references if applicable.
Can I save my application and edit it later?
Yes. You can save each page of the application and return to edit it at any time before January 15, 2014 at 5 pm PST.
Do I need to identify a language program on my Summer FLAS application?
Yes. For courses taught at the University of Washington please indicate the course title and number. For programs at other schools, please describe the summer program in your proposal.
Can I apply for both an Academic Year and Summer FLAS through the same Center? And, if so, do I need two separate applications, statements etc?
Yes, you can apply for both. The online application system will prompt you to submit a separate application for each award, but you only need to submit one set of transcripts, test scores, and recommendations. You should write a separate proposal for each award period.
I am applying for FLAS awards from two different Centers. Must I submit a separate application to each?
Yes, you will need to submit a separate application for each Center to which you are applying. If you do apply to more than one Center, please ensure that your letters and materials conform with each Center's FLAS priorities and program. You only need to submit one set of transcripts, test scores, and recommendations.
I am applying for FLAS awards in more than one language. Must I submit a separate application for each?
Yes, you will need to submit a separate application for each language. Note that all references will be attached to all applications. Language recommendations for each language are not required but are beneficial.
I am applying for a FLAS for beginning level language study; what should I do about the language recommendation?
If you have any background in the language, have someone who can assess your language ability fill out a language recommendation for you (i.e. instructor, supervisor, tutor). If you have no background in the language, submit a reference for a different language you've studied.
I haven't had any formal instruction in the language to which I'm applying; what should I do about the language recommendation?
First, try to get a recommendation from someone who can assess your language ability (i.e. a supervisor, tutor or instructor). If you can't get a language recommendation in the language to which you're applying, submit a recommendation for another language you've studied.
Do all references have to be from academics?
No. If there are other people more qualified to address your studies and/or related work and language skills, you should use them as referees.
When are recommendations and transcripts due?
Recommendations and transcripts are due on January 15, 2014 by 5 pm PST.
Can I submit my application before my recommendations are in?
Yes. However, your application will not be considered complete until two academic and one language recommendation are submitted.
Is someone with a green card eligible for a FLAS, or are FLAS awards only for U.S. citizens?
Permanent residents are eligible for FLAS awards.
What costs does the FLAS cover?
FLAS awards for the academic year cover tuition costs (up to $18,000 for graduate students and $10,000 for undergraduate students), graduate appointee health insurance (for graduate students), and a living stipend of $15,000 for graduate students and $5,000 for undergraduate students.
How are the FLAS funds disbursed?
STIPEND: Academic year awardees will receive a living stipend in two payments per month from October 10-June 25. The graduate living stipend of $15,000 will be disbursed in payments of $833.33 each, and the undergraduate living stipend of $5,000 will be disbursed in payments of $277.77 each. Sign up to receive stipend payments via direct deposit through the 'Employee Self-Service' tab on the right side of the MyUW page, in the Quick Links section.
TUITION: The FLAS academic year tuition benefit will be credited to awardees' UW student accounts prior to the tuition due date of each quarter. It is the responsibility of the awardee to check a few days prior to the tuition due date and inform the FLAS Coordinator if the FLAS tuition benefit has not been credited to the student account. Awardees who are not residents of the State of Washington and are enrolled in a program at the UW Graduate School will have the non-resident portion of tuition waived. If you are a non-resident student enrolled in a graduate program outside the UW Graduate School, you should contact the FLAS Coordinator to find out if a non-resident tuition waiver would apply. Undergraduate students do NOT qualify for a non-resident tuition waiver.
GRADUATE APPOINTEE INSURANCE PROGAM (GAIP): Graduate students who elect to enroll in the graduate appointee insurance program will be enrolled by the Jackson School of International Studies. An email containing subscriber information will be sent to the awardee by the insurance provider, Lifewise. The premium for the insurance will be paid out of the $18,000 graduate tuition and fee benefit and so could reduce the amount paid for tuition. Contact the FLAS Coordinator for the current premium and to enroll in the program. Find coverage details for GAIP here.
What are the course requirements for an Academic Year FLAS Fellowship?
While receiving an Academic Year FLAS Fellowship, you must be enrolled full-time in your program of study. For most graduate students, full-time enrollment is ten credits per quarter. For most undergraduate students, full-time enrollment is twelve credits per quarter.
The minimum number of FLAS-qualifying credits per quarter required for the FLAS is six--three in language and three in area studies. Each quarter you must take at least three credits in the language of the award, and at least three credits in area studies. Qualifying area studies courses include courses which focus entirely on the world region of the award, and courses in your field in which you can focus your coursework on the world region of your award. For example, a Public Affairs student awarded by the South Asia Center for Bengali might take JSIS A 508 'Interdisciplinary Study of South Asia.' Or the student might take PBAF 533 A 'Economics of International Development,' with a final paper worth 40% of the course grade on microfinance institutions in Bangladesh.
Some Centers have more specific requirements for area studies courses; contact the FLAS Coordinator for details.
Can I take my language and area/international studies courses 'credit/no credit', pass/fail' or 'satisfactory/not satisfactory' while on a FLAS?
No. The U.S. Department of Education requires that these courses be taken for a decimal or letter grade and the student must remain in "good standing."
Do my courses need to be pre-approved?
Yes. Report your courses three weeks prior to the start of each quarter through the 2014-15 link on the FLAS website. Use the same user name and password you created for your FLAS application to sign in and report your courses. If you are not sure which course you will take, report both courses for pre-approval and contact the FLAS Coordinator when you finalize your choice. Contact the FLAS Coordinator if you have further questions on course reporting and approval.
Can I be a TA/RA while on a FLAS Fellowship?
Maybe. Notify the FLAS Fellowship Coordinator immediately if you receive a TA/RA offer so that center approval can be requested. Some centers do not allow or restrict FLAS fellows from holding TA/RA appointments. Note that FLAS awardees must also receive permission from the department offering the TA/RA appointment to simultaneously hold a FLAS award.
Can I work while on a FLAS Fellowship?
Yes, but you must remain enrolled full-time in your program of study.
Can I use an Academic Year FLAS to study abroad?
Maybe. Academic Year FLAS awards are occasionally granted for study abroad. Academic Year FLAS awards for study abroad are subject to the approval of the Center granting the award. Some Centers include information on their study abroad policies in their center-specific guidelines. Students must be concurrently enrolled full-time at the University of Washington through the Office of International Programs & Exchanges. Students must be at the intermediate or advanced level unless an appropriate beginning language program is not available in the U.S. Prior approval of the U.S. Department of Education is required for all FLAS awards to be used abroad. This approval is requested through the University’s FLAS Fellowship Coordinator after an award has been made.
Can I use an Academic Year FLAS to fund my dissertation research or dissertation writing?
Under certain circumstances FLAS awards can fund dissertation research or writing. Research must be conducted abroad and applicants must be at the advanced level of language proficiency. Writing can be done at the home institution. Applicants must have already advanced to PhD candidacy. The use of language in the research must be equal to one academic year of classroom instruction. PhD candidates should note that the Department of Education assigns lowest priority for FLAS awards to dissertation research, and should consider applying to the Fulbright-Hays Doctoral Dissertation Program. Prior approval of the U.S. Department of Education is required for all FLAS awards to be used abroad. This approval is requested through the University’s FLAS Fellowship Coordinator after an award has been made.
Can I defer a FLAS award?
No. All FLAS awards must be used during the time frame for which they are offered.
Do I need to report my FLAS fellowship to the Office of Financial Aid?
Yes. You are responsible for reporting your FLAS Fellowship to the Office of Financial Aid to have your financial aid adjusted.
Is the FLAS Fellowship taxable?
Yes. For assistance with tax questions, contact UW Student Fiscal Services: email: email@example.com, tel.: 206-221-2609
Can I be awarded a summer 2014 FLAS Fellowship if I will graduate in spring 2014?
No. Fellows must have student status at the University of Washington throughout the duration of the FLAS-funded program. Students who will graduate in August 2014 or December 2014 are eligible for a summer 2014 award.
Can I choose any summer language program I want?
All language programs are subject to the approval of the Center granting the award, and all overseas language programs are subject to the approval of the U.S. Department of Education. This approval is requested through the FLAS Fellowship Coordinator after an award is made. Courses at the beginning level must be taken in the United States unless no approved program is available in the U.S. Courses must be a minimum of 6 weeks long and 140 hours of instruction at the beginning/intermediate levels and 120 hours of instruction at the advanced level.
Is travel money available for summer FLAS?
Travel funds up to $1000 are sometimes available but are not guaranteed. All foreign travel must abide by the Fly America Act and satisfy Washington State regulations in order to qualify for travel funding. Travel awards are made as reimbursements to awardees in late summer. Applicants should plan to have sufficient funds to pay for travel costs in case travel funds are not available.
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